EDPS issues the Supervisory opinion on the draft Europol management board decision laying down rules to determine time limits for the storage of administrative personal data.

He is interviewed by Prof. Lee A. Bygrave, Director of the Norwegian Research Center for Computers and Law (NRCCL) at the University of Oslo, and Prof. Gloria González Fuster, Director of the Law, Science, Technology and Society (LSTS) Research Group at the Vrije Universiteit Brussel (VUB).

Mini video series is a collaborative project of the European Data Protection Supervisor and LSTS Research Group at the Vrije Universitet Brussel. This series features in-depth interviews with leading experts in the field of data protection who shed light on how the landscape of data protection has transformed over time and what lies ahead. 

Update on 15/10/24: The call is now closed.
Thank you to all those who expressed an interest in taking part in the EDPB stakeholder event on ‘AI models’. We will carefully review all applications and communicate the results of the process to those who applied in the coming weeks.

Brussels, 15 October - The European Data Protection Board (EDPB) organises a remote stakeholder event, taking place on 5 November 2024 (time to be confirmed), aimed at collecting input from stakeholders in the context of a request for an Art. 64(2) GDPR opinion relating to artificial intelligence models (‘AI models’) submitted to the EDPB by the Irish Data Protection Authority (DPA).

How to take part?

The EDPB launches a call for expression of interest in order to select participants for the EDPB’s stakeholder event on AI models. You can find further information on this event and instructions on how to register here. If you have technical problems submitting the application, we invite you to refresh the page or open the form in a different browser.

The call will be closed as soon as a sufficiently high number of applicants is reached with a view to ensuring the participation of a maximum number of stakeholders.

On 8 October 2024, the European Data Protection Board met with Commissioners and representatives of Data Protection Authorities (DPAs) from the fifteen countries having been subject to an EU adequacy decision. The meeting took place in the margins of the EDPB October’s plenary and reflects the EDPB’s commitment to international engagement.

The European Commission has so far recognised the following adequate countries:  Andorra, Argentina, Canada, Faroe Islands, Guernsey, Israel, Isle of Man, Japan, Jersey, New Zealand, Republic of Korea, Switzerland, United Kingdom, Uruguay and United States.

Adequacy decisions are the result of a high degree of  convergence of data protection laws and enable safer data flows. 

During the meeting, the EDPB and the DPAs from the adequate countries discussed multilateral engagement on advisory work and guidelines, and on enforcement cooperation.  

Note to editors
Adequacy decisions are the result of a key mechanism in the EU's data protection framework that allows the free-based flow of personal data from the EU to adequate countries, provided that the European Commission has decided that these countries ensure an adequate level of data protection. In this case, the transfer does not require any specific authorisation. Adequacy decisions promote international data transfers by not requiring companies in these countries to have Standard Contractual Clauses or Binding Corporate Rules.
 

Brussels, 11 October -The EDPB will organise a stakeholder event on ‘AI models’ on 5 November 2024 (exact time to be confirmed). 

During its latest plenary, the European Data Protection Board (EDPB) exceptionally agreed to organise a remote public event aimed at collecting input from stakeholders on issues relating to the request for an Art. 64(2) GDPR opinion on artificial intelligence ("AI") submitted to the EDPB by the Irish Data Protection Authority (DPA). 

Individuals representing European sector associations, organisations or NGOs and individual companies, law firms or academics are invited to take part in this event (one participant per organisation). The EDPB encourages all organisations interested in this matter to delegate a representative with technical knowledge of this topic.

As a general rule, participants will be registered on a first-come first-serve basis. Nonetheless, the EDPB reserves the right to give precedence to specific stakeholders among those who expressed their interest, in light of their relevance for the subject matter of this event with the aim to ensure relevant expertise among participants, as well as the diversity of the views expressed at the event.  

Do you wish to participate? 

The EDPB will launch a call for expression of interest to participate in the EDPB’s stakeholder event on ‘AI models’ on 15 October at 10.00 am (Brussels time).

The call will be closed as soon as a sufficiently high number of applicants is reached with a view to ensuring the participation of a maximum number of stakeholders.

The call will be launched on the EDPB website. More details will follow on the day of the launch of the call.

With our participation in the G7 DPA Roundtable this year, we aim to help shape the global debate on the importance of data protection in the development of ethical and trustworthy AI. Collaborating with our partners from like-minded G7 countries enables us also to create common approaches to privacy and data protection in this fast-moving landscape.

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Brussels, 10 October - During its October 2024 plenary, the European Data Protection Board (EDPB) selected the topic for its fourth Coordinated Enforcement Action (CEF), which will concern the implementation of the right to erasure (‘right to be forgotten’) by controllers. Data Protection Authorities (DPAs) will join this action on a voluntary basis in the coming weeks and the action itself will be launched during the first semester of 2025.

The right to erasure (Art.17 GDPR) is one of the most frequently exercised data protection rights and one about which DPAs frequently receive complaints. The aim of this coordinated action will be, among other objectives, to evaluate the implementation of this right in practice. For example, this will be done by analysing and comparing the processes put in place by different controllers to identify the most important issues in complying with this right, but also to get an overview of best practices.

In a coordinated enforcement action, the EDPB prioritises a specific topic for DPAs to work on at national level. In the past three years, DPAs have already coordinated their national actions on different topics, namely: the use of cloud in the public sector, the designation and position of Data Protection Officers and the implementation of the right of access by data controllers.

The results of these national actions are then aggregated and analysed together to generate deeper insight into the topic and allowing for targeted follow-up on both national and EU level.

In 2023, the EDPB published the report on its first coordinated action on the use of cloud-based services by the public sector.
Earlier this year, the EDPB also published the report on the outcome of the second coordinated action on the designation and position of Data Protection Officers.

The report on the outcome of the 2024 coordinated action on the right of access will be adopted at the beginning of 2025.
Coordinated actions follow the EDPB’s decision to set up a Coordinated Enforcement Framework (CEF) in October 2020. The CEF is a key action of the EDPB under its 2024-2027 Strategy, together with the Support Pool of Experts (SPE). The two initiatives aim to streamline enforcement and cooperation among DPAs.
 

October is the European CyberSecurity Month! Together with ENISA, we discuss various topics that any individual or organisation should not missed out! 

In this episode, we welcome Frances Haugen, advocate for accountability and transparency in social media. She will bring a wealth of knowledge and experience to today’s discussion. 

Frances Haugen is an expert in algorithmic product management, with extensive experience working on ranking algorithms at major tech companies such as Google, Pinterest, Yelp, and Facebook. At Facebook, she led the Civic Misinformation team, where she became concerned about the platform's impact on vulnerable communities.

Brussels, 09 October - During its latest plenary, the European Data Protection Board (EDPB) adopted an Opinion on certain obligations following from the reliance on processor(s) and sub-processor(s), Guidelines on legitimate interest, a Statement on laying down additional procedural rules for GDPR enforcement and the EDPB work programme 2024-2025.

First, the EDPB adopted an Opinion on certain obligations following from the reliance on processor(s) and sub-processor(s) following an Art. 64(2) GDPR request to the Board by the Danish Data Protection Authority (DPA). Art. 64(2) GDPR provides that any DPA can ask the Board to issue an opinion on matters of general application or producing effects in more than one Member State.

The Opinion is about situations where controllers rely on one or more processors and sub-processors. In particular, it addresses eight questions on the interpretation of certain duties of controllers relying on processors and sub-processors, as well as the wording of controller-processor contracts, arising in particular from Art. 28 GDPR. 

The Opinion explains that controllers should have the information on the identity (i.e. name, address, contact person) of all processors, sub-processors etc. readily available at all times so that they can best fulfil their obligations under Art. 28 GDPR. Besides, the controller’s obligation to verify whether the (sub-)processors present ‘sufficient guarantees’ should apply regardless of the risk to the rights and freedoms of data subjects, although the extent of such verification may vary, notably on the basis of the risks associated with the processing. 

The Opinion also states that while the initial processor should ensure that it proposes sub-processors with sufficient guarantees, the ultimate decision and responsibility on engaging a specific sub-processor remains with the controller. 
The EDPB considers that under the GDPR the controller does not have a duty to systematically ask for the sub-processing contracts to check if data protection obligations have been passed down the processing chain. The controller should assess whether requesting a copy of such contracts or reviewing them is necessary for it to be able to demonstrate compliance with the GDPR.

In addition, where transfers of personal data outside of the European Economic Area take place between two (sub-)processors, the processor as data exporter should prepare the relevant documentation, such as relating to the ground of transfer used, the transfer impact assessment and the possible supplementary measures. However, as the controller is still subject to the duties stemming from Art. 28(1) GDPR on ‘sufficient guarantees’, besides the ones under Art. 44 to ensure that the level of protection is not undermined by transfers of personal data, it should assess this documentation and be able to show it to the competent Data Protection Authority.

Next, the Board adopted Guidelines on the processing of personal data based on legitimate interest.

Data controllers need a legal basis to process personal data lawfully. Legitimate interest is one of the six possible legal bases.

These Guidelines analyse the criteria set down in Art. 6(1) (f) GDPR that controllers must meet to lawfully process personal data on the basis of legitimate interest. It also takes into consideration the recent ECJ ruling on this matter (C-621/22, 4 October 2024).

In order to rely on legitimate interest, the controller needs to fulfil three cumulative conditions:

1. The pursuit of a legitimate interest by the controller or by a third party;
2. The necessity to process personal data for the purposes of  pursuing the legitimate interest;
3. The interests or fundamental freedoms and rights of individuals do not take precedence over the legitimate interest(s) of the controller or of a third party (balancing exercise).

First of all, only the interests that are lawful, clearly and precisely articulated, real and present may be considered legitimate. For example, such legitimate interests could exist in a situation where the individual is a client or in the service of the controller.

Second, if there are reasonable, just as effective, but less intrusive alternatives for achieving the interests pursued, the processing may not be considered to be necessary. The necessity of a processing should also be examined with the principle of data minimisation. 

Third, the controller must ensure that its legitimate interest is not overridden by the individual's interests, fundamental rights or freedoms. In this balancing exercise, the controller needs to take into account the interests of the individuals, the impact of the processing and their reasonable expectations, as well as the existence of additional safeguards which could limit the impact on the individual. 

In addition, these Guidelines explain how this assessment should be carried out in practice, including in a number of specific contexts such as fraud prevention, direct marketing and information security. The document also explains the relationship between this legal basis and a number of data subject rights under the GDPR.

The Guidelines will be subject to public consultation until 20 November 2024.

Next, the Board adopted a Statement following the amendments made by the European Parliament and the Council to the European Commission’s proposal for a Regulation laying down additional procedural rules relating to the enforcement of the GDPR.

The Statement generally welcomes the modifications introduced by the European Parliament and the Council, and recommends further addressing specific elements in order for the new regulation to achieve the objectives of streamlining cooperation between authorities and improving the enforcement of the GDPR. 

The Statement makes practical recommendations that may be used in the context of the upcoming trilogues. In particular, the EDPB reiterates the need for a legal basis and harmonised procedure for amicable settlements and it makes recommendations in view of ensuring that consensus on the summary of key issues is reached in the most efficient manner. The Board also welcomes the inclusion of additional deadlines while recalling that they need to be realistic and urges the co-legislators to remove the provisions related to the relevant and reasoned objections and the ‘statement of reasons’ in the dispute resolution procedure.  

While the Statement welcomes the objective of achieving increased transparency, the introduction of a joint case file, as proposed by the European Parliament, would require complex changes to the document management and communication systems used at European and national levels. The technical solutions for its implementation should be carefully assessed, and the modalities for granting access to it should be further clarified. 

The EDPB welcomes the Council’s amendment allowing the lead DPA to opt-out from the so-called enhanced cooperation in simple and straightforward cases, but it highlights the need to clarify further the scope of this opt-out. 

EDPB Chair Anu Talus said: “The draft regulation has the potential to greatly streamline GDPR enforcement by increasing the efficiency of case handling. More harmonisation is needed at EU level, in order to maximise the full effectiveness of the GDPR’s cooperation and consistency mechanisms.”

During its latest plenary, the Board adopted its work programme for 2024-2025. This is the first one of two work programmes which will implement the EDPB strategy for 2024-2027 adopted in April 2024. It is based on the priorities set in the EDPB strategy and it also takes into account the needs identified as most important for stakeholders.

Finally, the EDPB members agreed to grant the status of observer to the EDPB’s activities to the Kosovan Information and Privacy Agency (Kosovan DPA), in line with Art. 8 EDPB Rules of Procedure.
 

In this episode, we welcome Amba Kak. She has spent the last fifteen years designing and advocating for technology policy in the public interest, ranging from network neutrality to privacy to algorithmic accountability, across government, industry, and civil society – and in many parts of the world.

In this episode, our guest is Hellen Mukiri-Smith, Researcher/Advisor on AI and Human Rights at Amnesty Tech.

Watch the interview

Meet Finley, a cybercriminal and Amari, an employee of a big public organisation; as the dangers of pretexting creep up, what will happen between our two protagonists? Read comic to find out.

Ransomware starts with cybercriminals taking control of your systems, how do you react to prevent this and what should you do if you are a victim of ransomware?  Check our factsheet.

What are common cyber threats that lead to personal data breaches? Read Factsheet 

This European Cybersecurity Month, we focus on 4 positives and 4 challenging aspects of AI in cybersecurity. Check the factsheet. 

19 years of cooperation with International Organisations on data protection.

In this episode, we discover news and updates on Artificial Intelligence, highlight key point of IPEN workshop on human oversight of automated decision making, how can authorities combat crime and protect people's personal information and much more on neurodata. Don't miss our tip and trick of September.

September can mark the season of new beginnings! Here at the EDPS we are getting ready for AI! This month we’ve also provided our advice on an agreement for judicial cooperation and its impact on data protection. You can also swing by our latest work on international data protection transfers and lots more!